Abila 100 Fund Accounting (formerly Abila MIP Fund Accounting) is the award-winning financial management solution preferred by nonprofits and government agencies for planning and managing budgets, maximizing grants, and producing accurate reports. Unlike commercial accounting systems, Abila Fund 100 Accounting addresses specific needs such as tracking and reporting on individual funds from multiple sources and complying with FASB, GASB, and other reporting requirements.
With its flexible system setup and built-in reporting, Abila 100 Fund Accounting helps your organization master its critical accounting and administration tasks. This product provides more than accuracy; it gives the quality and service that results in greater accountability, effective management of funds, and more time to focus on your cause.
Customize the system to fit your work habits and your mission?not the other way around. When you open the Abila Fund 100 Accounting system, you're greeted with the information that is most important to you. You can tailor entry fields, highlight required fields, save your favorite reports for easy access, create shortcuts to other applications, and perform tasks more efficiently than ever before.
Comply with the critical reporting requirements of auditors, internal management, funding sources, and your board of directors with the flexible, robust report writer. Demonstrate your organization's financial responsibility by displaying critical data in presentable, easy-to-distribute reports.
Abila 100 Fund Accounting gives you the power to manage an unlimited number of budgets. Easily review budgeted amounts, dollars spent, committed funds, and available budget. Produce comparative statements for your management staff and board of directors illustrating the budget to actual position for your programs, grants, departments, and other cost centers. Estimate future periods and calculate forecasted financial position, including analyzing "what-if" scenarios for better decision making.
The table-driven chart of accounts structure in Abila 100 Fund Accounting is uniquely valuable to nonprofits and governments. By customizing your chart of accounts, you eliminate the need to manually enter each possible string of account combinations for every new source of funding. This saves time each time you start a new project. You can record funds, grants, programs, contributors, and more with an unlimited number of segments.
The Human Resource Management module is fully integrated to your Payroll and GL systems, providing quick and easy reporting, tracking, and full data management. Maintain federal and state compliance and securely e-file tax forms. The Employee Web Service module provides efficient and automated timesheet management and employee data access?saving you countless hours of valuable administrative time.
Maintain data access with built-in options ranging from role-based security to account-level security. You can set security limits, allowing specific departments or users, such as temporary employees, to see only the dashboards and data pertinent to their duties. Reduce time spent on pulling reports for senior management. Give your board members, directors, and key executives direct access to the financial reporting, graphs, and data they need with the report-only Executive View licensing option.
This system's modular structure gives organizations the opportunity to purchase only the functional areas they require. As your organization develops, adding specialized modules can address the needs that come with expansion and growth. And Abila 100 Fund Accounting maintains the integrity of existing data any time additional modules are installed, giving you a solid foundation for financial accountability.
Abila 100 Fund Accounting is offered as an on-premises application or fully managed hosted solution it's your choice. Hosting with Abila allows you and your team access to your application and data from anywhere over the Internet, while alleviating IT burdens from your staff. Your data is secure, backed up, and monitored, with guaranteed Service-Level Agreements (SLAs). With no need to deploy or maintain a server, hosting lowers your total cost of ownership, while increasing accessibility and flexibility of Abila 100 Fund Accounting. No matter which you choose, Abila Professional Services and Certified Business Partners are there every step of the way to help your organization get up and running quickly and efficiently.
Now your accounts payable process is easier than ever! Flexible and easy of use, the Accounts Payable module lets you to set up and track an unlimited number of accounts. Accounts Payable transactions also simultaneously update the general ledger and vendor accounts and let you easily track vendor payments by vendor.
Time-saving modules facilitate smooth processing and provide critical accounts receivable analysis information, freeing up your time for other tasks.
Rest assured knowing that your critical data is secure while ensuring that key employees have unrestricted access to areas of the system to maintain productivity. Easily control entry and viewing access by individual program, department, general ledger code, and others for secure, distributed use of the system.
Do you need to perform complex allocations of indirect costs? Do you have multiple funding-sources' investments pooled for higher return requiring interest-earned allocations? The Allocations Management module performs your complicated allocations with the click of a button. Calculate, review, and generate allocation entries using a flexible, easy-to-understand toolset offered within your accounting system while maintaining a complete audit trail and eliminating the risk of spreadsheet errors.
The Bank Reconciliation module makes reconciling your cash accounts simple and easy, giving you immediate access to cash transactions for instant reconciliation.
The Budget module helps you create and track available budgets for grants, programs, and departments, and extends your reporting power. With it you can easily monitor the performance of budgets and enforce budget compliance by preventing entries that might put you in the red.
Do you have chapters, local offices, or field locations that maintain their own accounting books day-to-day, yet you need to see aggregate and comparative reports? The Data Consolidation module makes it easy to generate consolidated reports from independent locations that use any Abila 100 Fund Accounting product.
Transferring information to and from the accounting system is simple with the Data Import/Export module. Easily bring data from other software into the system during the initial setup to establish charts of accounts codes, vendors, and beginning balances, plus export reports to Excel and other applications for quick analysis.
The Direct Deposit module lets you exercise more control over payroll processing disbursements while giving your employees the convenience of electronically depositing their pay. Direct Deposit, which integrates seamlessly with the General Ledger, is designed to complement the Payroll module.
Designed to complement the Accounts Payable module and seamlessly integrate with the General Ledger, the Electronic Funds Transfer cash flow management module saves you time and money by issuing electronic vendor payments for a safe, inexpensive, and predictable payment alternative to paper checks.
The module for electronic purchase requisition offers purchase request entry and approval, plus a tracking system that is both powerful and easy to use.
Abila Nonprofit Solutions now offers a complete Human Resource Management solution for Abila 100 Fund Accounting, with payroll processing, human resource management, employee web services, and tax preparation. The Abila 100 Fund Accounting HR solution includes a combination of fully integrated modules, compliance updates, and third-party services. These solutions were developed specifically for the unique accounting and reporting challenges faced by nonprofit and government organizations. The modular architecture - unique to Abila 100 Fund Accounting - allows total flexibility to select the tools and features you need.
The Employee Web Services module is a web-based tool that fully integrates with the HR and Payroll systems while leveraging efficiency, security, and data integrity. Employees and managers save time and reduce errors by securely entering, updating, and approving employee timesheets and other records online. It relieves the administrative burden of HR record keeping and document requests.
Fully integrated with Fund Accounting Payroll and Human Resource Management: single entry for data integrity and seamless efficiency
Employees access and update personal information wherever they have Internet access. They can review, update, and print benefits and deductions, payroll check history, and W-2 information without draining HR staff time
Online employee timesheet entry, 24/7
Managers can approve employee time sheets, review employee information, and print pay stubs
Employees can receive messages from the organization or managers
Allows HR to focus on people instead of paperwork
Fully integrated to Abila 100 Fund Accounting Payroll and Human Resource Management modules.
Easily reserve budget for planned expenditures and financial commitments with the Encumbrance module. Improve your internal tracking and external compliance for administering and reporting on encumbered funds.
The Fixed Assets module provides your organization with a powerful tool for tracking assets, easily calculating depreciation, and automatically allocating depreciation and disposal entries in the general ledger.
Easily customize virtually any printed accounting form, including adding a logo to your customer billing statements, using an auto-signature for check authorization, or generating your own stock check.
The GASB Module includes all the tools you need to easily produce Governmental Accounting Standards Board-34 required reports, plus accomplish the difficult task of producing the complex, intricately formatted GASB-compliant Government Wide Statement of Activities. With the powerful, easy-to-use report writer you can also create and produce all necessary GASB-required statements up to highest accounting standards.
The GASB Module will allow you to:
Report fixed assets in the Government-wide Statement of Net Assets
Report depreciation on capital and infrastructure assets
Divide net assets into different categories for convenient financial reporting
Report depreciation expenses in the Statement of Activities
The GASB Module will assist in the major change to traditional government financial reporting and accounting standards, which require all government entities, such as colleges, school districts, local government entities, and other public sector organizations, to perform accrual accounting of fixed assets in an accurate, complete, and detailed manner.
The General Ledger is a multi-fund, multi-fiscal period, double-entry fund accounting system that acts as the core of the Abila 100 Fund Accounting system. The General Ledger features:
Flexible, table-driven chart of accounts structure to allow organizations to track an unlimited number of funds, grants, departments, programs, cost centers, or any other data required to meet reporting requirements right from the general ledger
Built-in business rules to maintain accurate nonprofit financial data
Built-in check writer and cash receipting
Complete financial report writer containing a full set of FAS 117-complaint default financial statements
Built-in compliance reports and worksheets
990 Worksheet to reduce the pain and cost of filing federal return
Maintenance of unlimited open fiscal periods
And transaction entry tools to help ensure accurate data entry by allowing users to apply predefined distributions, automatic offsets to appropriate accounts, and validation rules to ensure the quality of data recorded in the general ledger.
Designed for organizations with a need to manage high transaction volume or access data from remote sites, the General Ledger module includes a wide selection of standard features:
Create basic budget entries
Comprehensive security and audit trail
Award-winning, integrated report writer for producing customized financial statements, analysis reports and transaction journals consistent with the general ledger
Use the powerful Report Writer to:
Create customized financial statements
Compare budget in statements of revenues and expenditures
Customize and print standard reports
From transaction entry to Financial Statements to detailed account ledgers, General Ledger provides a comprehensive foundation for Abila 100 Fund Accounting users.
Don't miss another grant opportunity! Ditch the spreadsheets and move into a streamlined, collaborative, and secure solution?while providing transparency and seamless reporting - with Abila Grant Management.
Abila Grant Management helps nonprofit and government organizations maximize funding potential and provide transparency at the organization, program, and grant levels. This web-based grant receiving solution uniquely combines development, contact, and financial data to improve grant pipeline oversight while optimizing success tracking. Reporting and trend analysis become efficient and effective, resulting in organizations and agencies that are better equipped to serve their missions, constituents, and communities.
Abila Nonprofit Solutions now offers a complete Human Resource Management solution for Abila 100 Fund Accounting, with payroll processing, human resource management, employee web services, and tax preparation. The Abila 100 Fund Accounting HR solution includes a combination of fully integrated modules, compliance updates, and third-party services. These solutions were developed specifically for the unique accounting and reporting challenges faced by nonprofit and government organizations. The modular architecture?unique to Abila 100 Fund Accounting?allows total flexibility to select the tools and features you need. The Human Resource Management module integrates HR management and reporting with Payroll and Accounting. Since it is fully integrated using Abila 100 Fund Accounting Payroll tables, you will be able to streamline your payroll process by making changes and updating information all in one place.
The Inventory Control module allows Abila 100 Fund Accounting users to manage perpetual inventory in a true fund accounting environment. This fully integrated module allows users to comply with GAAP while streamlining operations and reporting related to inventories whether they are products held for resale or supplies purchased for later consumption.
The Multicurrency module allows you to process transactions in any number of currencies while fully complying with FAS 52 regulations within a true nonprofit accounting environment.
This nonprofit payroll module gives you a powerful tool to track employee service efforts, easily produce a timely and accurate nonprofit payroll and generate fully distributed accounting entries.
The Purchase Orders module combines easy-to-use purchase order entry with strong reporting to offer a complete purchase order software solution.
Finding time for printing reports or processing data can be difficult on a busy nonprofit accounting system. The Scheduler module reduces the load by producing reports or posting transactions during times when there is less network traffic. The Scheduler works behind the scenes, polling your nonprofit accounting database and running scheduled tasks at user-defined intervals.
The Visual Analyzer module is a business intelligence tool that provides a graphical, interactive approach to financial data analysis. Quickly uncover trends, monitor budgets and spending, and share key information throughout your organization. This business intelligence tool allows you to identify risk, develop effective strategies and make timely, informed decisions to keep your organization in the black.
You should meet or exceed the following system requirements for Abila 100 Fund Accounting as well as the stand-alone HR Management module.
The Employee Web Services module for Abila 100 Fund Accounting has separate system requirements because it should be installed on a separate server. Please refer to the last section of this document if you also own the EWS module.
Server: Any computer that is running the Microsoft SQL Server, which houses the Abila 100 Fund Accounting database(s). This server computer could also be used as a workstation.
While these Operating Systems are not recommended as highly as the ones listed above, the Abila Customer Support team will troubleshoot and help with them to the best of their ability. Should a Abila software defect be discovered on these Operating Systems, Abila will attempt to resolve the problem in a future release or will suggest a viable workaround. Abila will support these systems until Microsoft announces an end-of-support date for them, and Abila will also give prior notice before ending its support of these systems.
**Additional Supported Database Platforms: None at this time.
Note: The Microsoft SQL Server Express Edition for 2005 and 2008 can be installed with Advanced Services. Also note that any instance of Microsoft SQL Server must be set to mixedmode authentication.
Virtualization and Remote Computing: Installation on any referenced Operating System within this document on a properly configured virtual environment like VMWare, Citrix, and Microsoft Virtual Server is a supported configuration.
Complimentary Products: If other Abila products such as Abila Grant Management, Abila Fundraising 50, or Abila Fundraising Online are owned, please refer to those system requirements to find the highest common requirements for your specific environmental variables. You can find these additional requirements at http://www.Abila.com/Products-and-Services/System-Requirements
Hosting Services: If you find that your current infrastructure does not meet the minimum system requirements listed in this document, please call your Abila Customer Account Manager for further assistance. We have additional managed hosting options available to help alleviate hardware and software maintenance burdens. Please see the Abila Virtual Services system requirements at the above link for more details.